Smart School Manager

One system for everything a school keeps track of.

Admissions, grades, fees, exams and parent communication in a single place, with a website for every school. Built in Monrovia, for schools in Liberia.

Request a demo See how it works

Works on any phone Every school kept separate Parents see published results only

4portals: registrar, principal, teachers, parents and students

80+pages the school can switch on or off for each role

6characters is all an applicant needs to start an entrance exam

1address and website for every school, kept separate from the rest

Student recordsAttendanceGradebookReport cardsFee invoicesReceiptsEntrance examsParent portalSchool websiteRoles and permissionsID cardsTranscriptsLesson plansStudent recordsAttendanceGradebookReport cardsFee invoicesReceiptsEntrance examsParent portalSchool websiteRoles and permissionsID cardsTranscriptsLesson plans

Schools on SmartScho

Schools already using SmartScho.

8 schools are running on SmartScho today, and more are joining.

Gayflor Academy

K T Woiwor Memorial Institute

St. Mark Lutheran High School

St. Anthony of Padua Catholic High School

SWEEP LIBERIA ACADEMY & TVET

St. Matthew Lutheran High School

Islamic Solidarity Elem. Junior & Senior High School

Kingdom Christian Academy

How it fits together

One student, followed from the first application to the last receipt.

Everything a school records is connected, so nothing is typed twice and nothing gets lost between the office, the classroom and home.

What a student learns

AdmissionEntrance exam, enrolment
Class and subjectsTimetable, attendance
GradebookScores entered by teachers
Principal reviewChecked, then published
Report cardOn the parent's phone

What a family pays

InvoiceFrom the fee plan
PaymentFull, half or instalment
ReceiptPrinted or on the portal
BalanceWho still owes what
Parent informedBalance on the portal

What a student learnsWhat a family paysBoth end at the parent's phone.

Grades

Grades that are checked before parents see them.

Teachers enter scores in a gradebook. The principal reviews them and publishes when they are right. Parents only ever see what has been published.

Scores below the pass mark stand out at a glance.
Report cards print on official A5 sheets, ready to fold.

Grade 9 · First SemesterSample data

Step 1Teachers enter

Step 2Principal reviews

Step 3Published

Class average by subject

The gold dashed line is the pass mark, 70.

MathEnglishScienceSocial St.FrenchICT

6 subjects graded, 1 below pass markVisible to parents

Published

Fees

Know who has paid, and what is still owed.

Invoices come from the school's fee plan. Payments can be full, half or by instalment, and every payment produces a receipt.

Balances update the moment a payment is recorded.
Parents see their own balance and receipts on the portal.

Fee collection · Term 2Sample data

62%fully paid

Paid in full62%

Part paid21%

Unpaid17%

A. DaviesReceipt issued · paid in full

Paid

M. KollieSecond instalment recorded

Part paid

J. ToeReminder due on the portal

Unpaid

Entrance exams

Entrance exams that start with a six-character code.

Publish an exam, share its code or link, and applicants take it on any phone or computer. The timer runs on the server, so it cannot be paused.

Multiple-choice and true or false are marked instantly.
Essays wait for a teacher, who marks them in the same screen.

Entrance exam · Grade 7Sample data

Access code

K7M4QX

Share the code or the link. No account needed.

Server timerKeeps running, even if the page is closed

T. Brown · 41 / 50Passed

G. Flomo · 28 / 50Below pass mark

E. Cooper · 36 / 50Essay to mark

Question 12 of 4038:20

Which of these is a prime number?

A21

B23

C27

D33

Next question

School websites

Every school gets its own address and website.

The school's public site, news and gallery live at its own SmartScho address, and lead parents, students and staff straight to their portals.

Each school's records are kept separate from every other school's.
The school controls its own pages, photos, colours and menu labels.

yourschool.smartscho.com

Sample AcademyAboutAdmissionsNewsParent portal

Learning with purpose, in Monrovia.

Apply for admission

12 October

Second term examinations begin

5 October

Entrance exam open for Grade 7

28 September

Inter-house sports results

Public siteNewsPhoto galleryParent portalStaff sign-in

Everything in the box

One system for the whole school day, already built.

No add-ons to buy, no second system to learn. Admissions, the gate, the classroom, the bursar's desk and the parent's phone all work from the same records.

Admissions and student records

From the first application to a complete student file.

Online application form that goes straight to the registrar
One admission number format for the whole school, with your own prefix, like SLA-2026-0650
Photo, parents, guardian, emergency contact and health notes on every record
Student and parent sign-in created in one click
ID cards made from each student's record, with photo, QR code and school logo
Renumber old students safely, with an undo button

Attendance and the school gate

Mark the register in seconds, or let the QR pass do it.

Students and staff sign in and out with their own QR pass, scanned on the gate phone or tablet
Arrivals after your late time are marked late on their own
A second scan records when the student leaves, and how long they were on campus
One tap sends the parent a WhatsApp message from the gate
Holidays and closed days are respected, and a printed register has signature lines

Grades and report cards

Scores are checked and published before any parent sees them.

Teachers enter scores in their own grade book
A reviewer checks them and a publisher releases them, period by period
Scores below the pass mark stand out at a glance
Report cards print on official A5 sheets with the school logo
Transcripts and promotion lists from the same records

Fees, invoices and receipts

Everyone can see who owes what, down to the instalment.

Invoices for one student or a whole class at once, with instalments
Payments and printed receipts that carry the school logo
Amounts in US dollars and Liberian dollars
Old-student discounts and scholarships taken off the right fee automatically
Parents see their own balance and receipts on the portal

Cash, balances and expenses

The bursar always knows where the money is.

Outstanding balances sorted by how late they are: 1-30, 31-60, 61-90 and 90+ days
A prepared WhatsApp reminder to the mother, father or guardian, and a record of when it was sent
Daily cash-up by cashier and payment method, counted against what the till should hold
Expense ledger with receipt photos; nothing is deleted, only voided with a reason
Fees collected, money spent and the net, side by side

Teachers and staff

Everything a teacher touches in one place on their phone.

Teachers Portal for timetable, attendance, grade book and conduct
Timetable built once and shown to each teacher and class
Staff check in and out by QR, with late arrivals flagged
Payroll and printed payslips with the school letterhead
Lesson plans and class subjects managed by the school
A resource library where teachers keep and share notes and materials
Online assignments and make-up work set by the teacher

Entrance exams and computer-based tests

Run an exam day without a computer lab or accounts.

Applicants start with a six-character code, with no account to create
Multiple choice, true or false and short answers are marked the moment they finish
Essays wait for a teacher, who marks them in the same screen
The timer is kept by the server and answers are saved as the candidate goes
Computer-based tests (CBT) for students, marked automatically
Results by exam with filters, and a download for Excel

Parents and students

The portal parents actually open, because it works on a phone.

Fees, receipts and report cards in one sign-in
Installs on the home screen like an app
Notices and messages from the school
Reminders and alerts for parents: fees due, arrival and departure, and school notices
Students open their assignments and make-up work from the portal

Control and safety

The school stays in charge of who sees and does what.

Roles and permissions down to each page, for every kind of staff member
See who is connected right now, and the busiest moment of the day
An activity log of what was done and by whom
Every school's records are kept separate from every other school's
Strong password rules and a profile page for each user

Details that save a school's day

Built from how schools really run, not from a feature checklist.

Block a pass at the gate

Fees unpaid or a discipline matter? Block the student's QR pass in one click. The guard sees a red screen and a neutral message, and every attempt is logged with the guard's name.

Discounts and scholarships, applied

Old-student discounts and sponsored scholarships come off the invoice as their own lines, never more than the fee itself. No calculator, no mistakes.

Know the till at 4 pm

The daily cash-up shows what each cashier collected by method and what the till should hold. Close the day, and any late payment is flagged.

See who is connected now

The administrator sees how many staff, teachers, parents and students are online, and what page they are on, refreshed every few seconds.

See it with your own school's numbers A demo takes about thirty minutes.

Roles

A place for everyone who works in the school.

Each person signs in and sees only the tools that belong to their job.

Registrar

Enrolment, classes and subjects, promotion at the end of the year, transcripts, and printed ID cards.

Principal

Review grades before they are published, follow attendance and conduct, and read reports across the whole school.

Teachers

A gradebook, attendance, conduct, homework and exams, in a portal that shows only the tools a teacher is allowed to use.

Parents and students

Report cards, fees, homework and announcements, on a portal that works well on a phone.

Access follows the role

The school decides who can open which page.

Switch pages on or off for any role, from a phone or a computer. A teacher never sees the payroll, and a parent never sees another family's balance.

Role: Vice principalSample

Report cards

Gradebook review

Attendance

Payroll

Fees and payments

Made for the phone in your pocket

Parents and students do most of their work on a phone, so the portals start there.

Results the day they are published

Parents are told when a report card is ready, and can open it straight away.

Fees without a queue

Balance, payments and receipts are always on the portal.

Report cardPublished today

Receipt issuedTerm 2 payment

HomeworkDue Friday

Report card publishedFirst Semester is ready

Sample AcademyParent portal

Good morning

Grade 9 · Sample student

Report Card

Fees

Homework

Announcements

Semester average82%

Homework in one place

Assignments and announcements from the school, ready on any phone.

Several children, one login

A parent can switch between their children without signing out.

One school day

Watch a day run itself.

From the first bell to the parent’s phone in the evening, every step lands in the same place.